General Terms and Conditions for Booking
These General Terms and Conditions for Booking (the "General Terms and Conditions"), along with the information set out in your booking confirmation email (the "Booking Confirmation") set out the terms on which Expedia, Inc. agrees to make available the Services to you through the Website (see defined terms below).
These General Terms and Conditions, the Booking Confirmation and the relevant Rules and Restrictions of the Suppliers also set out the terms on which the Suppliers agree to provide the Services to you.
The Services made available by Expedia Inc. can only be used by Customers who have first read these General Terms and Conditions and accepted them unconditionally by clicking on the appropriate box provided for the purpose. It is not possible to proceed with the booking process without this acceptance.
Customers undertake to fulfil the obligations contained within these General Terms and Conditions. The agreement between Customers and Expedia comes into force as soon as Expedia provides the Customer with the Booking Confirmation by email.
Customers should save and/or print a copy of these General Terms and Conditions for future reference when making a booking.
The following definitions have the same meaning whether they are singular or plural.
'Customer' (or "you/your") means a customer who reserves and/or books one or more Services offered on the Website.
'Destination Service' means the offering of tickets to events or tourist attractions at travel destinations, such as concerts or guided tours.
'Expedia' means Expedia, Inc. and/or Expedia Travel.
'Expedia, Inc.' means Expedia, Inc, whose registered office is at 333 108th Avenue NE Bellevue, WA 98004, USA.
'Expedia Travel' means Travelscape LLC, a company incorporated and resident for all purposes in the USA whose registered office is 10190 Covington Cross Drive, Suite 300, Las Vegas, NV 89144.
'Failure' has the meaning set out in Article 3.6.5.
'General Terms and Conditions' means these general terms and conditions for booking and use, as amended from time to time.
'Lead Customer' means the Customer who makes a booking for themselves and/or on behalf of others under the same booking.
‘Linked Travel Arrangement’ means the same as the definition of a “linked travel arrangement” in the Package Travel Regulations.
'Package Holiday' means the same as the definition of a "package" in the Package Travel Regulations.
'Package Travel Regulations' means The Package Travel and Linked Travel Arrangements Regulations 2018.
'Rules and Restrictions' means the terms and conditions applicable to the Suppliers with whom the Customer has concluded a separate contract (such as airlines’ conditions of carriage, individual train operating companies’ terms and conditions plus the National Rail Conditions of Travel – any references to the National Rail Conditions of Carriage on the Website refers to the National Rail Conditions of Carriage).
'Service' means a service offered by the Suppliers on the Website, such as air transport services, accommodation services, car hire services, rail transport services, Destination Services, insurance and Package Holidays.
'SilverRail' means SilverRail Technologies, Inc. whose registered office is at 300 Trade Center, Suite 5500, Woburn, MA 01801, trading as SilverRail whose registered address is C/O Clark Howes, 2 Minton Place, Victoria Road, Bicester OX26 6QB.
'Supplier' means a supplier of Services, such as an airline, hotel, tour operator (including Expedia Travel), car hire company, train operating company, insurance provider or Destination Service supplier.
‘TPX’ means Travel Partner Exchange S.L. whose registered office is Paseo Milicias de Garachico 1, Edificio Hamilton, oficina 79 38002 Santa Cruz de Tenerife, Canary Islands, Spain.
'Unavoidable and Extraordinary Circumstances' has the meaning set out in Article 3.6.7.
'Website' means the www.expedia.co.uk website.
1.2. Scope and your relationship with Expedia
These General Terms and Conditions apply to offering of the Services by Expedia, Inc. Expedia, Inc. operates the Website which acts as an interface between you and the various Suppliers offering the Services, including Expedia Travel. When you make a booking for a Service using the Website, you will be entering into a contract within the relevant Supplier of that Service.
These General Terms and Conditions are subject to the Suppliers' Rules and Restrictions which are made available to the Customer before any booking is completed and which the Customer also accepts at the moment that a booking is actually placed. It is your responsibility to familiarise yourself with the Suppliers' Rules and Restrictions and any third party booking service supplier’s terms and conditions. The Rules and Restrictions of Suppliers of air transport services are made available prior to making a booking and the specific terms of the relevant Supplier can be re-viewed here. The Rules and Restrictions of Suppliers of rail transport services are made available prior to making a booking, and the train operating companies’ terms and conditions can be found on their websites as listed here and the National Rail Conditions of Travel can be found here. In the case of the booking of rail tickets, these terms and conditions and your booking are also subject to the specific terms of Expedia’s rail booking service Supplier, SilverRail, which can be found here. Specific accommodation Supplier Rules and Restrictions are provided prior to making a booking.
The General Terms and Conditions can be changed by Expedia, Inc. at any time without prior notice, although such changes will not apply to bookings that have already been accepted by Expedia, Inc. on behalf of the Supplier(s) concerned. It is therefore essential that all Customers read, save and/or print a copy of the General Terms and Conditions at the time the booking is placed, in order to be aware of the provisions in force.
2.1. The Customer's legal authority
The Website helps the Customer to find travel products and to make the necessary reservations, and acts as an interface in the transactions involved with the Suppliers.
The Lead Customer must also ensure and hereby confirms that the details provided for all parties to the booking are full and accurate, that all parties agree to be bound by these General Terms and Conditions and that the Lead Customer has the authority to accept and does accept these General Terms and Conditions on behalf of all Customers in the booking.
The Lead Customer is the person who is responsible for the booking, paying the deposit and the full price, making any amendment and cancellation requests, for paying any additional charges in relation to the booking and for all other matters concerning the booking.
The Lead Customer agrees to check all descriptions on the travel documentation received after booking and to inform us immediately of any errors or instances where personal details do not correspond with those shown on the passports of those travelling under the booking.
The Lead Customer is responsible for his / her activities on the Website (financially or otherwise), including the possible use of his / her user name and password. The Customer guarantees that the information entered by him / her on the Website in relation to him / her and, if applicable, his / her travelling companions is accurate.
Any use of the Website that is fraudulent or is in conflict with these General Terms and Conditions shall be reason for refusing Customers access to the Services offered by Expedia and the Suppliers or to the other functionalities of the Website.
2.2. Confirming and cancelling bookings
The Booking Confirmation, which includes the essential elements such as the description of the Service(s) booked and the price, will be sent to the Lead Customer by e-mail. If the Lead Customer does not receive a Booking Confirmation e-mail within 24 hours of placing the booking, he / she should contact Customer Services at email@example.com.
It is expressly agreed that the data stored in the information systems of Expedia, Inc., Expedia Travel and / or its Suppliers shall constitute proof with respect to the bookings made by the Lead Customer. Data stored in computers or electronic media are valid proof, and shall therefore be acceptable under the same conditions and with the same evidential value as a physical written document.
Cancellations can be made for flights, Package Holidays and car hire by calling 0330 123 1235.
For hotels, cancellations can be made online by clicking on the “manage my hotel” page or by calling 0330 123 1235.
For rail, cancellations can be made online by clicking on “Manage Trips” and then “Itineraries” or by calling 0330 123 1235.
All such requests will be dealt with on behalf of the Suppliers concerned. Customers do not have an automatic right of cancellation unless such rights are provided by the individual Suppliers under their Rules and Restrictions (which are provided to the Customer prior to booking), or you have booked a Package Holiday (see Article 3.6).
In the event of cancellation or partial cancellation of a booking by the Lead Customer, charges may be imposed by the applicable Suppliers. Where a cancellation affects more than one person on the booking, any applicable cancellation charge will be applied in respect of each person on the booking.
A fee may be imposed by the applicable Supplier in the event of a cancellation to a booking – please refer to the Rules and Restrictions notified in the booking process for more details.
If the Customer does not present himself / herself at the departure of the trip, refunds will only be due to the Customer in line with the Rules and Restrictions of the applicable Suppliers as notified in the booking process.
If a Customer wishes to cancel any part of a booking, and if such cancellation is permitted by the applicable Supplier, then an Expedia cancellation administration fee will apply in addition to any fees imposed by the Supplier. Please see the table below for the specific fees applicable.
Expedia cancellation administration fee
Flight (excluding low cost carriers where Expedia does not charge a cancellation administration fee)
£25 per passenger
Package Holidays (excluding low cost carriers)
Flight - £15 per passenger
Destination Services / Local Expert
Expedia reserves the right to cancel a Customer´s booking if full payment for the booking, or any applicable cancellation fee relating to a booking is not received in a timely fashion.
For additional cancellation rights and restrictions relating to Package Holidays, see Article 3.6.
2.2.3 Change of booking
If a Customer wishes to change any part of a booking, and if such change is permitted by the applicable Supplier, then an Expedia change administration fee will apply in addition to any fees imposed by the relevant Supplier. Please see the table below for the specific fees applicable:
Expedia change administration fee
Flight (excluding low cost carriers where Expedia does not charge a change administration fee)
£25 per passenger
Package Holidays (excluding low cost carriers)
Flight - £10 per passenger
Destination Services / Local Expert
In the case of rail travel bookings, where a ticket is eligible for changes to be made, the Customer will be charged an administration fee of up to £10 per ticket per person for any changes made. Please note that a journey can be made up of more than one ticket.
Expedia reserves the right to cancel a Customer's booking if full payment for any applicable change fee relating to a booking is not received in a timely fashion.
For additional rights and restrictions when making changes to Package Holiday bookings, see Article 3.6.
In the event of a refund to the Customer after the above deductions, the relevant amounts will be transferred back by the party that took the original payment (such as Expedia, a Supplier, or such other party as may appear on Customer's credit card or bank statement) to the payment card used to make the original booking. Any booking charges applied will not be eligible for reimbursement. Customers should note refunds of (i) flight bookings may take up to 6 months; and (ii) rail bookings can take up to 9 weeks.
2.2.5 Restricted fares
Unless otherwise stated by the Customer, it is assumed that the Customer requires the least expensive Services. Such Services (e.g. "economy class") may be provided without any possibility of modification or cancellation. In such cases, the Services cannot be provided in a different manner or at a different time or place to those contracted.
2.3. Travel documents
Except in relation to train tickets, the travel documents provided for a Service ordered through the Website will be sent to the e-mail address given by the Lead Customer when making his / her reservation. For tickets for a rail booking the Lead Customer can choose that these are (i) delivered to a Customer’s address in the UK (provided that there is sufficient time for delivery) or (ii) to be collected from a station (subject to the station’s opening hours).
In relation to ATOL Certificates, the Lead Customer will receive an email including a secure click-through link to their ATOL Certificate shortly after booking payment has been completed. In the unlikely event that the Lead Customer has not received the ATOL Certificate email within 48 hours of completing their booking payment the Lead Customer should contact Expedia on 0330 123 1235 or email firstname.lastname@example.org.
Where a Lead Customer selected post as their delivery method for train tickets or for other Services in the unlikely event that physical travel documents are required, these will be sent to the address given by the Lead Customer when making his / her reservation. Travel documents can only be delivered to addresses in United Kingdom and will not be delivered to addresses in other countries. Expedia, Inc. reserves the right to charge a non-refundable fee which will be notified at the time of booking to post or courier travel documents to Customers.
Expedia does not guarantee any delivery times, and will not be responsible for physical travel documents sent by post or courier not reaching the Customer before the departure date (whether due to failure by the delivery service chosen or otherwise). Customers should allow sufficient time for the chosen delivery method to ensure that they receive their physical travel documents in advance of their date of travel. Please bear this in mind when selecting a delivery method for train tickets. It is the Lead Customer’s responsibility to ensure that the address they provide for postal or courier delivery of tickets is correct.
If the delivery of travel documents is impossible because of an error made by the Lead Customer in providing his / her personal details, neither the Supplier nor Expedia, Inc. shall be liable.
Expedia, Inc. operates the Website, which acts as an interface between the Customer and the Suppliers with respect to offering and supplying all Services.
The purpose of this Article 3 is to provide details of the terms and conditions of use of the Services provided by the Suppliers for the Customer's information. These details are not exhaustive and do not replace the Suppliers' Rules and Restrictions. In the event of any conflict or inconsistency between these General Terms and Conditions and the Supplier's Rules and Restrictions or any third party booking service supplier’s terms and conditions, the Supplier's Rules and Restrictions or the third party booking service supplier’s terms and conditions will prevail. The Rules and Restrictions of Suppliers are made available prior to making a booking.
Except in the case of regulatory requirements to the contrary, these details do not give rise to any obligation or liability on the part of Expedia, Inc.
3.1. Air transport services
Air transport services may be offered separately or as part of a Package Holiday and, whether booked separately or as part of a Package Holiday, are subject to the Rules and Restrictions (including conditions of carriage, fare rules and restrictions) of the Supplier as well as the provisions of this Article 3.1. The Rules and Restrictions may include restrictions on and/or charges for cancellation and changes. The Rules and Restrictions of Suppliers of air transport services are made available prior to making a booking and the specific terms of the relevant Supplier can be re-viewed here.
Any money paid to an authorised agent (for the purpose of the Air Travel Organisers Licensing Regulations 2012) of Expedia in respect of an Expedia Travel flight-inclusive Package Holiday is held by that agent on behalf of and for the benefit of the Trustees of the Air Travel Trust at all times, but subject to the agent's obligation to pay it to Expedia for so long as Expedia does not fail financially. If Expedia does fail financially, any money held at that time by the agent or subsequently accepted from the Customer by the agent, is and continues to be held by that agent on behalf of and for the benefit of the Trustees of the Air Travel Trust without any obligation to pay that money to Expedia.
If Expedia, Inc. receives payment on behalf of the Supplier from the Customer for a booking of air transport services, Expedia acts as agent of the Supplier of the relevant air transport services. This means the Customer's contract for the air transport services is between the Customer and the Supplier of the relevant air transport services. The Rules and Restrictions of Suppliers of air transport services can be re-viewed here.
Prices and fees for some low-cost flights originating outside of the UK may be in another currency (e.g. EUR), which we will provide an estimate for in GBP. The actual amount charged by the low-cost carrier may slightly differ due to varying exchange rates applied by different card issuers. In addition, your statement may include a non-sterling transaction fee charged by your card issuer to process the transaction. Expedia is not associated with these additional fees and will not be held liable for any fees relating to varying exchange rates and card issuer fees.
EU Community list
In accordance with EU regulations, details of air carriers that are subject to an operating ban within the European Community are available at http://ec.europa.eu/transport/modes/air/safety/air-ban/index_en.htm.
3.1.1. Air transport terms and conditions
The Customer is responsible for complying with the instructions of the airline and/or tour operator, in particular with respect to flight check-in times. In particular, the Customer acknowledges and agrees that:
Expedia has no control over the allocation of seats on any air transport, even if pre-booked with the airline, and does not guarantee that specific seats will be available on departure.
Expedia has no control over any indications of the hours spent flying which are provided by the Supplier of the relevant air transport services, which are given for guidance only and which are subject to alteration and confirmation.
It is the Customer's responsibility to confirm his / her return flight in accordance with the requirements of the Supplier of the relevant air transport service.
If Customer books a return journey and does not use the outward flight, the airline may cancel the return flight without refund. This also applies if the return flight is not taken and insofar as the travel is not taken at all. The Customer must use flight coupons in sequence.
In the case of special or charter flights, the name of the airline, the flight schedule, the aircraft type, the itinerary and possible intermediate stops are only given as an indication of the outward and return flights in the trip. In accordance with a Supplier's Rules and Restrictions, these flights, aircraft types and flight numbers can be subject to change, and can be moved by up to 24 hours, even after confirmation.
Additional charges may be imposed by some airlines for meals, luggage, preferred seat selection, etc. Expedia is not responsible for such charges and information on charges shown on the Website are for information only and may be amended by airlines at any time.
The Customer must comply with all air transport Supplier's Rules and Restrictions on the carriage of pregnant women.
The Customer must comply with the air transport Supplier's Rules and Restrictions on the carriage of children and in particular that children older than 2 years on the return date must have a return ticket at a child fare for both the outbound and inbound flights. Customers who do not comply with this will not be eligible for a refund of any seat charges incurred during travel. Children under 2 years will not be allocated their own seat in the aircraft, unless a child fare has been booked for them. Unaccompanied children under 14 will only be carried in accordance with the Air Transport Supplier's Rules and Restrictions.
The Rules and Restrictions of Suppliers of air transport services are made available prior to making a booking and can be re-viewed here
For further guidance on preparing for a flight please refer to Expedia's online Customer Support resources here
3.1.2 Combined one-way tickets
Expedia, Inc. may offer Customers the opportunity to book a combination of two one-way tickets instead of a roundtrip ticket. Combined one-way tickets may provide a greater choice of flights, are often cheaper and can be combined on the same airline or on different airlines.
Unlike roundtrip tickets, each one-way ticket is subject to its own rules, restrictions, and fees. If one of these flights is affected by an airline change (e.g. cancellation or rescheduling) that causes a Customer to make changes to the other flight, the Customer will be responsible for any fees incurred for making changes to the unaffected flight.
3.1.3. Administrative and / or health regulations
International Travel: you are responsible for ensuring that you meet foreign entry requirements and that your travel documents, such as passports and visas (transit, business, tourist, and otherwise), are in order and any other foreign entry requirements are met. Expedia has no special knowledge regarding foreign entry requirements or travel documents. We urge Customers to review travel prohibitions, warnings, announcements, and advisories issued by the relevant governments prior to booking travel to international destinations.
You may find information about these issues here: https://www.gov.uk/foreign-travel-advice
Health: Recommended inoculations for travel may change and you should consult your doctor for current recommendations before you depart. It is your responsibility to ensure that you meet all health entry requirements, obtain the recommended inoculations, take all recommended medication, and follow all medical advice in relation to your trip. Online medical advice for travellers can be found at the Department of Health's website currently located at http://www.doh.gov.uk. Otherwise, for medical advice regarding your journey, please contact your doctor.
Disinsection: Although not common, most countries reserve the right to disinsect aircraft if there is a perceived threat to public health, agriculture or environment. The World Health Organization and the International Civil Aviation Organization have approved the following disinsection procedures: (1) spray the aircraft cabin with an aerosolized insecticide while passengers are on board or (2) treat the aircraft's interior surfaces with a residual insecticide while passengers are not on board. For more information, see the UK Civil Aviation Authority website.
For UK citizens a valid 10-year passport is necessary for all holidays offered on the Website. Some overseas countries have an immigration requirement that a Customer's passport is valid for a minimum period after the Customer enters that country, typically 6 months. If a Customer's passport is in its final year of validity, the Customer is advised to confirm the requirements of the destination before making final travel plans. The name on the passport must match the name on the ticket, otherwise the Customer may not be able to travel and insurance may be invalid. If, after booking a holiday/Service but before travelling, any member of the Customer's party changes their name, e.g. as a result of getting married, Customer must notify Customer Services by calling 0330 123 1235
British citizens are advised to consult the Identity and Passport Service for additional information on passport requirements. For information on visa requirements, Customers are advised to contact the embassy of the country they propose to visit. Non-British citizens are advised to consult their embassy or passport office for information and advice on visa and passport requirements required for the countries they propose to visit (and for return to United Kingdom).
Please note: It can often take some time to obtain a visa so Customers are advised to apply in plenty of time. Requirements may change and you should check for up-to-date information before booking and departure. We accept no liability if you are refused entry onto a flight or into any country due to your failure to carry the correct and adequate passport, visa, or other travel documents required by any airline, authority, or country, including countries you may just be transiting through. This includes all stops made by the aircraft, even if you do not leave the aircraft or airport.
Although most travel, including travel to international destinations, is completed without incident, travel to certain destinations may involve greater risk than others. Expedia, Inc. urges Customers to review any travel prohibitions, warnings, announcements and advisories issued by The Foreign and Commonwealth Office Travel Advice Unit prior to booking travel to international destinations. Information on conditions in various countries and the level of risk associated with travel to particular international destinations can be found from the following sources:
Website - https://www.gov.uk/foreign-travel-advice
Telephone number - Foreign and Commonwealth Office Travel Advice Service on 020 7008 1500
BY OFFERING TRAVEL PRODUCTS IN PARTICULAR INTERNATIONAL DESTINATIONS, EXPEDIA DOES NOT REPRESENT OR WARRANT THAT TRAVEL TO SUCH AREAS IS ADVISABLE OR WITHOUT RISK.
USA Visa Waiver Program and ESTA: All Customers wishing to enter or transit through the USA under the Visa Waiver Program (VWP) must apply for authorisation to travel using the Electronic System for Travel Authorisation (ESTA). Please allow sufficient time when making an ESTA application. It is recommended that such an application is made at least 72 hours before departure. For further information please visit the US Department of Homeland Security's website at https://esta.cbp.dhs.gov
A number of governments are introducing new requirements for air carriers to provide personal information about all travellers on their aircraft. The data will be collected either at the airport when a Customer checks in or in some circumstances when the Customer makes his/her booking. Accordingly, the Customer is advised to allow extra time to check in for his/her flight.
3.1.4. Special fares
The flight routes offered may include special fares which offer the best price, but do not necessarily take the most direct route. Some itineraries require a change of aircraft en-route. A flight that is described as direct is one where there is no need to change aircraft during the journey, however, stops may be made en-route for re-fueling or to let passengers on and/or off. Details of any stops will be given during the booking process and are clearly identified both on the Website and in Customers' Booking Confirmations.
Many, but not all, airlines provide special fares for children under 2 years and for pensioners. These discounts depend on the airline, the flight concerned, the availability of seats and the passenger's age.
Air miles and vouchers from loyalty programs may not be used when booking flights through the Website.
If the Customer has benefited from a discount, the associated special fares will be shown during the booking process before he / she confirms the reservation.
The Customer is reminded that an airlines' liability for death, personal injury and other damages is normally limited by national law, by an international air transport treaty, or by the airline's own Rules and Restrictions, including their conditions of carriage.
3.1.6. Electronic ticket
An electronic ticket is a ticket with no physical form. When using this type of ticket, the Customer must go to the check-in desk of the airline concerned and show a valid travel document (passport, visa, identity card, etc.) in order to obtain his / her boarding card. The Customer must strictly observe the times for checking in.
3.1.7. Replacement passengers
Replacement passengers for flights may not be put forward, although where the Customer may have the right to transfer a Package Holiday to another person, Expedia Travel will seek to do so (see Article 22.214.171.124), but note that, depending on the Supplier’s Rules and Restrictions, this may amount to a flight cancellation and rebooking (with a 100% cancellation charge).
3.1.8. Operating airlines
Customers are advised that in some cases flights booked with one airline may be operated by another airline – details of the operating airline, where different, are indicated on the Website. The operating airline will charge the Customer for the flight and will appear as the merchant on the Customer's credit card or bank statement. Payment may also be charged by other Suppliers for the Services booked however the total amount charged will not exceed the total price of the Services.
3.1.9. Compensation for denied boarding and delays
If an airline cancels or delays a flight, is unable to provide previously confirmed space, fails to stop at a Customer's stop-over or destination point, or causes a Customer to miss a connecting flight on which a Customer holds a reservation, the Customer may be entitled to certain remedies from the airline under Regulation (EC) 261/2004.
3.2. Accommodation services
Accommodation may be offered separately or as part of a Package Holiday. The accommodation services, whether booked separately or as part of a Package Holiday, are subject to the Rules and Restrictions of the Suppliers offering the accommodation which will be made available before booking and the provisions under this Article 3.2. The Supplier's Rules and Restrictions may include restrictions on and/or charges for cancellation and/or changes imposed by the Suppliers.
Subject to Articles 3.2.6 and 3.2.7, any pre-paid "pay online now" hotel bookings and Expedia Unpublished Rate hotel bookings (defined below) will require that the Lead Customer's credit card is charged for the full payment upon reservation. Other hotel bookings will require bank card or credit card details to secure the reservation and final payment will be settled directly with the hotel during the stay. Please refer to the details shown during the reservation process to confirm how and when payment will be made. Prices shown on the Website do not include any fees or charges for optional supplements, including minibar snacks or telephone calls.
If a Customer does not show for the first night of the reservation and plans to check-in for subsequent nights in the reservation, the Lead Customer must confirm the reservation changes with Expedia no later than the original date of check-in to prevent cancellation of the whole reservation. If the Lead Customer does not confirm the reservation changes with Expedia the whole reservation may be cancelled and refunds will only be due to the Customer in line with the Rules and Restrictions of the applicable Supplier as notified in the booking process.
Any Customer who does not cancel or change their reservation before the cancellation policy period applicable to the hotel which varies by hotel (usually 24 to 72 hours) prior to the date of arrival will be subject to the charges shown in the Rules and Restrictions for the hotel reservation. Customers should note that some hotels do not permit changes to or cancellations of reservations after they are made and these restrictions are shown in the Rules and Restrictions for the hotel reservation.
You may not book more than 8 rooms online for the same hotel/stay dates. If we determine that you have booked more than 8 rooms in total in separate reservations, we may cancel your reservations, and charge you a cancellation fee, if applicable. If you paid a non-refundable deposit, your deposit will be forfeited. If you wish to book 9 or more rooms, you must complete the group travel form online. One of our group travel specialists will research your request and contact you to complete your reservation. You may be asked to sign a written contract and/or pay a non-refundable deposit if required by the hotel.
3.2.1. Use of rooms
The Customer is reminded that, in general, rooms are only available from 14:00 and have to be vacated by 12:00, irrespective of the time of arrival or departure or the means of transport used.
Single rooms generally have one bed and a supplement is often payable for these rooms. Double rooms usually have either two single beds or one double bed.
The indication of the comfort level given to hotels in the descriptions on the Website corresponds to a classification based on local standards in that country, which can differ from standards in United Kingdom. This classification is provided only as an indication. Customers should be aware that standards can vary between hotels of the same class in different countries, and even in the same country. It is important to read carefully the individual hotel descriptions. Accommodation in all hotels, whatever the rating, is in standard rooms unless otherwise stated.
1 star: These have the lowest prices. The accommodation meets the minimum requirements for facilities and is in general clean and simple. Bathroom facilities are typically shared.
2 stars: Simple accommodation with a little more attention to style and ambiance, yet still for a low price. The facilities and the service are limited. A certain number of public rooms, a shop or, for example, a café could be included.
3 stars: For the traveller who wants a little more and appreciates service, quality, style and comfort. Also recommended for families. There typically is a restaurant serving breakfast at least and sometimes lunch and/or dinner too. Conference rooms and sometimes other facilities, such as a swimming pool or services for business travellers may be available.
4 stars: First-class accommodation for the more demanding guest. Attention has been paid to luxury, hospitality and service. A top-quality restaurant and a wealth of facilities can be expected at these reliable hotels. First-class accommodation for business travellers.
5 stars: Top-class accommodation that meets the highest requirements. These hotels offer impeccable personal service, tasteful and elegant facilities and all possible comfort. The best hotels in the world.
It is possible that, from time to time, for reasons (for example a hotel is overbooked due to connectivity issues with the hotel) or for reasons of force majeure (for example a hotel is closed due to a hurricane) a hotel booking is cancelled or amended by the accommodation Supplier or Expedia. Should such events occur, Expedia will make all reasonable efforts to notify the Customer of this as soon as possible and where possible will offer alternative accommodation in a hotel in at least the same star classification with similar services. If this offer is not taken by the Customer, Expedia will ensure that all monies paid in respect of the hotel booking are refunded. If appropriate, for example where a technical issue on the part of Expedia has caused a booking to be cancelled or amended and such cancellation or amendment directly causes loss to the Customer, Expedia will also pay reasonable compensation to the Customer. If your accommodation booking is a part of a Package Holiday, you may also have other rights (see Article 3.6).
It is possible that, from time to time particular activities offered by the Suppliers that are shown in the description of the accommodation on the Website are cancelled, for example as a result of weather conditions or other reasons beyond the Supplier's reasonable control, during out-of-season stays, or if the required number of participants for the activity is not achieved.
Where sightseeing is concerned, the sequence of the various tourist attractions is shown only as an indication. This can be changed by the Suppliers.
If meals are part of an accommodation package, the number of meals depends on the number of overnight stays. Full board normally includes breakfast, lunch and dinner. Half board normally includes breakfast and either lunch or dinner, depending on the accommodation package. Accommodation which includes main meals generally commences with dinner on the day of arrival at the hotel and terminates with breakfast (on half board) or lunch (on full board) on the day of departure. If one or more meals cannot be taken, no refunds will be made.
The Customer is reminded that, unless specified otherwise on the Website, drinks are not included with meals. If drinking water is not available, the Customer will bear the cost of buying it himself / herself.
Parents are advised to bring special food for their baby with them, as this is not always available locally.
The local authorities in certain countries may impose additional taxes (tourist tax, etc), which generally have to be paid locally. The Customer is exclusively responsible for paying such additional taxes. The amount of taxes can change between booking and stay dates. In the event that taxes have increased as at your stay date, you will be liable to pay taxes at the new higher rate.
3.2.6. Expedia Unpublished Rate/Secret Saver hotels
When available, Expedia Inc.'s subsidiary, Hotwire, Inc., may offer additional, discounted hotel booking options on the Website. These hotels, called Expedia Unpublished Rate or "Secret Saver" hotels, are different from other hotels offered on the Website in several important ways. The name and exact address of the hotel are not shown until after payment has been made for the booking. All bookings are final and cannot be changed, refunded, exchanged, cancelled, or transferred to another party. Customer's credit card will be charged for the amount shown even if they do not use the booking. Room type will be determined by the hotel based on the number of guests provided at time of booking. All reservations are booked for stays in non-smoking rooms (subject to availability). Hotel room assignments are determined at check-in and upgrades are not available. The maximum number of Expedia Secret Saver rooms that can be booked at one time is six. All Expedia Unpublished Rate rooms will be booked under the same Lead Customer's name, and this Lead Customer must be present at check-in. Expedia Unpublished Rate hotels are not eligible for hotel reward or club programs. Upon check-in, guests must present a valid ID and credit card in their name (the amount of available credit required will vary by hotel). Debit cards may not be accepted.
3.2.7 Pay now online or pay later at hotel
With hotels, the Customer may be presented with the payment option to "pay online now" or "pay at hotel later". If the Customer selects the "pay online now" option, Expedia will charge the amount to their credit card in British pounds sterling immediately. If the Customer selects "pay later at hotel", the hotel will charge the Customer's credit card in the local currency of the relevant hotel at the time of the Customer's stay. In addition to any other taxes and fees payable by the Customer as set out in these General Terms and Conditions, taxes and fees may vary depending on which payment option the Customer chooses. Please note that some hotels may require a deposit which may or may not be refundable (please see Suppliers Rules and Restrictions). Tax rates and foreign exchange rates could change in the time between booking and stay. Your credit card provider may also charge a foreign currency conversion fee. Expedia vouchers may only be applied to "pay online now" bookings.
3.3. Car hire
Car hire services are offered separately or as part of a Package Holiday. These car hire services, whether booked separately or as part of a Package Holiday, are subject to the Rules and Restrictions of the respective Supplier (car hire company) and the provisions under this Article 3.3.
3.3.1. Method of payment
The Customer making the booking must present a valid card in her/his name upon pick up of the hire vehicle. Debit cards are not accepted and the Customer must check which credit cards are accepted by the Supplier.
The Supplier may submit an authorisation request to the credit card company during the period of car hire by way of a deposit held by the Supplier. The Customer must therefore contact his / her credit card company to ensure the payment card limit is suitable for this purpose. Some larger car types require two credit cards.
If the Customer does not comply with the terms set out in this Article 3.3.1, the Supplier may not make the vehicle available and the full price of car hire will still be charged.
Additional charges may be payable locally such as refueling, additional driver charges and young driver surcharge. The Customer acknowledges that in no event shall Expedia, Inc., Expedia Travel and/or its Suppliers be liable for such additional charges as detailed or otherwise.
An excess amount may be applicable in the event of theft or damage to the hire car. This will vary depending on the Supplier and country of rental. Purchase of an optional additional insurance coverage locally (called super CDW or super TP) will remove/reduce the excess applicable. The Customer acknowledges that in no event shall Expedia, Inc. and/or Expedia Travel or its Suppliers be liable for such excess or provision of additional insurance coverage as detailed or otherwise.
Petrol is not usually included in the hire tariff. For the hire of vehicles in certain countries, certain Suppliers automatically add charges for filling the fuel tank when the vehicle is returned. In addition, certain Suppliers charge a supplement if snow tyres are used.
Unless agreed otherwise, the Customer must return the vehicle to the branch of the Supplier from which it was collected. If the Customer does not comply with this, the Suppliers may charge an additional surcharge.
Special equipment, such as child seats, can be requested, and will be payable directly to the Supplier upon pick up (if available).
3.3.3. Collection / use of the vehicle
Drivers must usually be aged between 21 and 75 although this can vary between Suppliers and from country to country. It is the Customer's responsibility to check this with the Supplier. Additional charges may also apply if any driver is aged below 25 or over 70.
All drivers must present a full valid driving licence in their name for the category of vehicle rented when taking delivery of the hire car. International rentals may have different driving licence requirements. An international driving licence is required if the drivers' licence is not in the roman alphabet. Additional documentation such as a passport or up to two forms of proof of name and address may also be required. Customers should check the Rules and Restrictions of the Supplier offering the car-hire for details of all applicable criteria for booking car-hire.
The Customer is reminded that some Suppliers do not permit the rented vehicle to be used outside the country in which it has been rented.
3.3.4. Cancellation of bookings / unused rental days
No refunds will be offered on bookings cancelled within 6 hours to pick up time or any unused rental days.
3.4. Rail transport services
Rail transport services are only offered separately and not as part of a Package Holiday. Rail transport services are subject to the Rules and Restrictions (including conditions of carriage, fare rules and restrictions) of the Supplier and the provisions set out here under this Article 3.4. The Rules and Restrictions may include restrictions on and/or charges for cancellation and changes. The Rules and Restrictions of Suppliers of rail transport services are made available prior to making a booking, and the train operating companies’ terms and conditions can be found on their websites as listed here and the National Rail Conditions of Travel can be found here. In the case of the booking of rail tickets, these General Terms and Conditions and the Customer’s booking are also subject to the specific terms of Expedia’s rail booking service supplier, SilverRail, which can be found here.
Expedia acts merely as an intermediary for a booking of rail transport services. This means the Customer's contract for the rail transport services is between the Customer and the Supplier of the relevant rail transport service, and that Expedia is not responsible for any delays, cancellations or disruptions to your rail transport service.
3.4.1. Rail transport terms and conditions
The Customer is responsible for complying with the instructions of the Suppliers of rail transport services, in particular with respect to train times. In particular, the Customer acknowledges and agrees that:
Expedia, Inc. has no control over the allocation of seats on any rail journey, even if pre-booked, and does not guarantee that any specific seats will be available on a journey.
Expedia, Inc. has no control over any indication of the journey times which are provided by the Supplier of the relevant rail transport service and are given for guidance only and are subject to alteration and confirmation.
The Customer must comply with the Supplier's Rules and Restrictions on the carriage of children. Unaccompanied children will travel subject to the rules of the relevant train operating company and it is the Customer’s responsibility to check the relevant train operating company’s policies.
The Lead Customer making the booking must be at least 18 years old.
If the Customer cannot produce a valid ticket for their journey together with any relevant railcard, photo card or other required form of personal identification when requested by the staff of a train operating company, they will have to pay the appropriate fare on the train or have to pay a penalty fare or be reported for prosecution.
A train ticket may only be used by the Customer who bought the ticket, or by the person on whose behalf the Customer bought the ticket.
Although Expedia, Inc. will provide information about disruption to a journey (such as line closures and bus replacement services) prior to the Customer's booking to the extent that such information is made available to Expedia, Inc. by the relevant Supplier, the Customer should check with the Supplier whether there are any planned or unplanned disruptions prior to making a booking and commencing their journey.
The Rules and Restrictions of Suppliers of rail transport services are made available prior to making a booking, and the train operating companies’ terms and conditions can be found on their websites as listed here and the National Rail Conditions of Travel can be found here. In the case of the booking of rail tickets, these terms and conditions and the Customer’s booking are also subject to the specific terms of Expedia’s rail booking service supplier, SilverRail, which can be found here.
3.4.2. Combined one-way tickets
Expedia may offer Customers the opportunity to book a combination of two single tickets instead of a return ticket. Combined single tickets may provide a greater choice of journeys, are often cheaper and can be combined with tickets from the same train operator or different train operators.
Unlike return tickets, each single ticket is subject to its own rules, restrictions, and fees. If one of these journeys is affected by a change (e.g. cancellation or rescheduling) that causes a Customer to make changes to the tickets for other parts of their journey, the Customer will be responsible for any fees incurred for making changes to the unaffected journey.
3.4.3. Special fares
The journey routes offered may include special fares which offer the lowest price, but do not necessarily take the most direct route. Some itineraries require a change of train or station en-route and some itineraries require part of a journey to be taken via other modes of transport such as the London Underground, bus or taxi - bookings and tickets for which are not available through the Website and are the responsibility of the Customer. A journey that is described as direct is one where there is no need to change train or station during the journey, however, stops may be made en-route at stations to let passengers on and/or off. Details of any changes will be given during the booking process and are clearly identified both on the Website and as part of a Customer's Booking Confirmation.
In the UK most, but not all, rail tickets for children under 16 years and for pensioners with a railcard are eligible for a discount. These discounts depend on the train operating company, the journey concerned, the availability of seats and the passenger's age.
Children under five years of age may travel free of charge with a passenger holding a rail ticket.
If the Customer has benefited from a discount, the associated special fares will be shown during the booking process before he / she confirms the reservation.
The liability of Suppliers of rail transport services or rail booking services is normally limited by national law, EU legislation or by their own Rules and Restrictions or terms and conditions.
The 'Liability Disclaimer' sections of Expedia’s rail booking service supplier, SilverRail, and conditions 42(c) & 50 of the National Rail Conditions of Travel, contain specific provisions in relation to liability limitations. We advise that you read these provisions. The specific terms of Expedia’s rail booking service supplier, SilverRail, can be found here and the National Rail Conditions of Travel can be found here.
3.4.5. Prices and fees
Prices are shown in GBP. Expedia’s rail booking service supplier, SilverRail, will charge the Customer for the train ticket and “SilverRail-Expedia” will appear on the Customer's credit card or bank statement. The amenities page on the rail Website specifies the amenities that may be included in the price or that may be available but subject to an additional charge.
Any Expedia booking fee and the relevant rail Suppliers’ payment processing and ticket delivery fees, which are identified to the Customer during the booking process, are non-refundable.
In the UK where a Customer cancels their train ticket or they choose not to use a ticket to make all or part of their journey, they may be entitled to a refund (less any booking fees, ticket delivery fees, payment processing charges and an administrative charge of up to £10 per ticket per person – noting that one journey may be comprised of 1 or more tickets).
Please note that some tickets are not refundable, such as advance fares.
If the train ticket that a Customer has purchased can be cancelled, they will need to comply with the process for cancellation notified to the Customer. A refund may take between 5 to 7 business days where the tickets have not been printed (but may take longer depending on your bank), and up to 9 weeks where the tickets have already been printed. The Customer is responsible for the cost of returning any printed train tickets for cancelation or refund, and they must return the tickets no more than 28 days after its expiry.
Where Expedia has reason to be believe that fraud is involved it will not be obliged to process a change, cancellation or refund that a Customer requests.
For rail, cancellations or changes can be made online by clicking on “Manage Trips” and then “Itineraries” or by calling 0330 123 1235.
3.4.7. Refund and compensation for delays or cancellations
In the UK where the Customer experiences delays or cancellations to their rail travel the Customer may be entitled to a refund or compensation.
Compensation is paid in accordance with the National Rail Conditions of Travel and the compensation arrangements of the train operating company that the Customer travelled on, and further information can be found on the National Rail Enquiries website here.
To claim a refund (less any booking fees, ticket delivery fees and payment processing charges) in the case of delay or cancellation, the Customer should cancel their ticket online by clicking on “Manage Trips” and then “Itineraries” or by calling 0330 123 1235. In this case a claim for a refund must be made within 28 days of the expiry of the rail ticket.
3.4.8. Luggage, animals and cycles
The carriage of luggage, animals and cycles is subject to the Rules and Restrictions of the Supplier. In the UK a Customer will usually be permitted a single item of hand luggage and 2 items of larger luggage, with any additional or larger items being subject to an additional charge. UK train operating companies generally permit cycles to be conveyed in the train with exception of certain routes, times of day and/or days of the week, and some domestic animals may be permitted to travel with Customers. Further information on the carriage of cycles can be found on the National Rail Enquiries website here and further information on the carriage of luggage and animals can be found on the National Rail Enquiries website here.
3.4.9. Accessibility and reduced mobility
In the UK if a Customer is disabled or has reduced mobility and they require assistance with their rail journey then they should contact the train operating company on which they will be travelling at least 24 hours before they are due to travel to request such assistance, and further information can be found on the National Rail Enquiries website here.
3.5. Destination Services
Destination Services may be offered separately or as part of a Package Holiday through Expedia Travel or another third party company at the time of booking. These Services are subject to these General Terms and Conditions and the Rules and Restrictions of the Suppliers offering the Destination Services. The Destination Services are not usually transferable, nor eligible for refunds or changes (unless cancelled by the Supplier), unless hosted as part of a Package Holiday and such rights arise under Article 3.6.
3.5.1. Refund and cancellation of Destination Services
It is possible that, occasionally, Destination Services offered by the Suppliers on the Website are cancelled for reasons such as weather conditions, or other reasons beyond the reasonable control of the Supplier, out-of-season stays, or if the required number of participants for the activity is not achieved. In these circumstances, Customers should refer to the relevant Supplier's Rules and Restrictions in relation to refunds.
3.6. Package Holidays
A Package Holiday is as defined in the Package Travel Regulations. In general terms, a Package Holiday exists when you make a single booking which includes a combination of at least two of the following travel services: (a) air transport; (b) accommodation; (c) car hire; and (d) certain destination services. Please note that rail transport can only be booked on a standalone basis – it is not possible to book this as part of a Package Holiday on the Website. Your Booking Confirmation and ATOL Certificate (if you have booked a flight-inclusive Package Holiday) will confirm what is included in your Package Holiday.
Package Holidays made available on the Website are supplied by Expedia Travel (which shall be referred to as the “Supplier” or “Expedia Travel” or “We” in this Article). The Package Holidays provided by Expedia Travel are subject to the terms and conditions in this Article and the Rules and Restrictions of the Suppliers of the travel services which make up the Package Holiday (eg. the airline or accommodation supplier). Customers must read the terms and conditions of this Article and the Rules and Restrictions of the Suppliers before booking. If there is any inconsistency between the terms of this Article and the Rules and Restrictions of the Suppliers, the Rules and Restrictions of the Suppliers shall prevail.
3.6.1. Reservations and bookings
All bookings for Package Holidays are subject to availability at the time of booking. Acceptance by the Supplier of reservations made by the Customer will depend on availability of the Package Holidays. Suppliers do not have to give reasons for refusing to accept a reservation.
We try hard to make sure that our advertisements are kept up to date, but we do not guarantee that any of the Package Holidays we advertise will still be available at the time of booking. We will inform you as soon as possible after you place a booking if, for any reason, the Package Holiday you have sought to book is not available.
A contract will only come into existence between you and the Supplier when you have paid the price payable on booking and we have issued a Booking Confirmation to you. Acceptance by the Supplier is formalised by sending a Booking Confirmation e-mail to the Lead Customer within 24 hours of a booking being placed by the Lead Customer. No amount will be charged to the Customer until the time of confirmation by the Supplier(s) of the availability of the Service.
We advertise a large number of Package Holidays and we try hard to ensure that the advertised price is always accurate. Despite Expedia, Inc's best efforts, some of the Services listed on the Website may be incorrectly priced. EXPEDIA, INC. EXPRESSLY RESERVES THE RIGHT TO CORRECT ANY PRICING ERRORS ON OUR WEBSITE AND/OR ON RESERVATIONS MADE UNDER AN INCORRECT PRICE.
The Suppliers are under no obligation to supply you with a Package Holiday which is incorrectly priced, even after we have issued the Booking Confirmation, if the error should reasonably have been apparent to you. In these circumstances, we may contact you for instructions or cancel your booking and notify you so that you can decide what you would like to do.
Expedia Travel may in some cases levy a booking fee in relation to some flight transactions made on the Customer's behalf. The Customer will be notified of all applicable charges at the time of booking.
We will give you a reasonable period of time to make your decision, which will usually be 7 days from notification of the price increase. If you do not confirm within this timeframe, then we shall send a reminder to you, following which you shall be entitled to terminate the Package Holiday and provide you with a refund.
The trip descriptions on the Website specify the Services included in the price for each trip. Prices are shown in GBP.
The Customer should be aware that the local authorities in certain countries can impose additional taxes (tourist tax, etc), which have to be paid locally. The Customer is exclusively responsible for paying such additional taxes.
Unless expressly stated otherwise, prices do not include insurance, airline services, excess baggage charges, transport from the airport to the accommodation, visa and vaccination charges or any personal expenses (laundry, telephone, drinks, room service, tips, etc.), nor excursions or the use of sports facilities, nor any more general costs that are not expressly included in the Booking Confirmation.
If Expedia and/or the Supplier becomes aware of or is notified of any fraud or illegal activity associated with the payment for the booking, the booking will be cancelled and the Customer shall be liable for all the expenses arising from such cancellation, without prejudice to any action that might be taken against him / her.
3.6.3. Cancellation and changes by the Customer
Requests by the Customer for cancelling or changing a trip must be submitted by telephone by calling 0330 123 1235 (Calls to this number cost the same as calls to local rate numbers) or online by accessing the Itineraries section of the Website. Such requests will be dealt with on behalf of the Suppliers concerned.
In the event of cancellation of the Package Holiday booking by the Customer, Expedia and the Supplier can require compensation to cover the costs of the travel arrangements already made. In addition to this, a standard cancellation charge may be made by the Suppliers of each element of the Package Holiday in respect of each cancellation. Where a cancellation affects more than one person on the booking a cancellation charge will be applied in respect of each person on the booking.
In addition to the cancellation right set out above, you shall have the right to cancel your booking before the start of the Package Holiday without paying any cancellation charge in the event of Unavoidable and Extraordinary Circumstances occurring at the place of destination or its immediate vicinity, if we have confirmed to you that the event will significantly affect the performance of the Package Holiday, or will significantly affect the carriage of passengers to the destination. If you cancel in this circumstance, we shall provide you with a full refund of any payments made in relation to your booking but you will not be entitled to compensation or any of the rights set out in Article 3.6.9 below.
If the Customer does not present himself / herself at the departure of the trip and/or fails to use some or all of the Services booked, refunds will only be awarded to the Customer in line with the Rules and Restrictions of the applicable Suppliers as notified in the booking process. The Rules and Restrictions of Suppliers of air transport services are made available prior to making a booking and can be re-viewed here. Specific accommodation Supplier Rules and Restrictions are provided prior to making a booking.
126.96.36.199 Effects of cancellation
Please note that Package Holidays are subject to the Rules and Restrictions of the Supplier and separate cancellation charges imposed by the Supplier may apply.
188.8.131.52 Change of booking by the Customer
If after making the booking a Customer wants to change the trip with respect to the date of travel, the destination, the place where the trip starts, the accommodation or the means of transport, the Lead Customer should call 0330 123 1235 or access the Itineraries section of the Website.
The Suppliers do not have a legal obligation to make such changes but they may, at their sole discretion, try to accommodate your request. Please understand that it is often not possible to do so as changes may depend on availability and the Suppliers' Rules and Restrictions. Also, a fee may be imposed by the applicable Suppliers in the event of a change to a booking – please refer to the Rules and Restrictions notified in the booking process for more details.
If we agree to make a change, you agree to pay the administration charge as set out in Article 2.2.3 in making your required change plus any costs which are imposed by the Supplier for making the change. This could be substantial and such costs tend to increase the closer to the departure date that the change is made. For instance, certain elements of the Package Holiday (e.g. a flight) may incur a 100% cancellation charge.
184.108.40.206 Replacement of participant
You may transfer your Package Holiday to another person who satisfies all the conditions applicable to the Package Holiday, subject to you and the other person accepting that you will both be liable, jointly and individually, for full payment of any balance due to be paid and any fees, charges or other costs arising from the transfer. We shall notify you of these costs upon receipt of your request to transfer. You will need to give us reasonable notice of this change so that we can make the necessary arrangements, but 7 days or more before departure shall be considered to be reasonable. Expedia Travel will seek to help with the name transfer, but note that where the Package Holiday includes a flight, depending on the airline’s Rules and Restrictions, this may amount to a flight cancellation and rebooking (with a 100% cancellation charge).
3.6.4 Cancellation and changes by Expedia Travel before travel
220.127.116.11 Changes by Expedia Travel before travel
As the arrangements which make up your Package Holiday are planned many months in advance, from time to time Expedia Travel may need to make a change to your Package Holiday. Expedia Travel reserve the right to do so at any time. Most changes are minor changes, however, occasionally Expedia Travel will have to notify Customers of a significant change which it is constrained to make to the main characteristics of the Package Holiday, or where it cannot fulfil any of your special requirements which it has accepted.
In the unlikely event that Expedia Travel has to make a significant change to your Package Holiday, we will tell you as soon as reasonably possible. You will then have the option to:
Expedia Travel will give you a reasonable period of time to make your decision, which will usually be 7 days from notification of the change. If you do not confirm within this timeframe, we shall send a reminder to you, following which we shall be entitled to terminate the Package Holiday and provide you with a refund.
If you decide to reject the proposed change and terminate your Package Holiday with a full refund, you may also be entitled to compensation in accordance with Article 3.6.9. This will usually be as outlined in the table below, unless the change is as a result of Unavoidable and Extraordinary Circumstances in which case no compensation will be payable.
In the event of more than one significant change to the Customer's Package Holiday Expedia Travel will only pay compensation in respect of a single change per full fare paying adult.
Expedia Travel will pay compensation dependent on the time before their departure that Expedia Travel notifies the Customer about the change.
Time before departure date (days)
18.104.22.168 Cancellations by Expedia Travel before travel
You may be entitled to compensation as a result of our cancellation of your Package Holiday in accordance with Article 3.6.9 below, except where Expedia Travel is prevented from providing the Package Holiday because of Unavoidable and Extraordinary Circumstances in which case no compensation will be payable.
3.6.5 Expedia Travel's responsibility for the performance of the Package Holiday
Expedia Travel does not itself own or provide any of the Services, facilities or travel arrangements which make up your Package Holiday. These are provided by Suppliers which Expedia Travel arranges to provide the Services, facilities or travel arrangements which make up your Package Holiday. Expedia Travel has a legal duty to exercise reasonable skill and care in making the arrangements for the Suppliers to provide the Services, facilities and travel arrangements to you.
3.6.6 Supplier Rules and Restrictions
Expedia Travel works with Suppliers of travel products such as airlines and hotels, but does not control these Suppliers. The Services are subject to the Rules and Restrictions of the Suppliers offering the Services. The Rules and Restrictions of Suppliers of air transport services and accommodation services are made available prior to making a booking.
3.6.7 Unforeseen and Extraordinary Circumstances
In these General Terms and Conditions, where we refer to Unavoidable and Extraordinary Circumstances, it means a situation beyond the control of the party who invokes such a situation and the consequences of which could not have been avoided even if all reasonable measures had been taken. This may cover, for example, warfare, other serious security problems such as terrorism, significant risks to human health such as the outbreak of a serious disease at the travel destination, or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the destination as agreed in the package travel contract. Expedia shall rely on the advice of the Foreign and Commonwealth Office as to whether a situation would or would not fall within the category of Unavoidable and Extraordinary Circumstances.
3.6.8 Assistance in resort
22.214.171.124 Assistance when Customer is in difficulty
Expedia Travel shall provide you with appropriate assistance without undue delay if you are in difficulty, in particular by providing appropriate information on health services, local authorities and consular assistance; and by helping you make distance communications and helping you find alternative travel arrangements. Typically, Expedia Travel does not charge for this assistance, although it does reserve the right to charge a reasonable fee for such assistance if the difficulty has been caused intentionally by you or through your negligence.
126.96.36.199 Resolving disputes at the resort
If there is a problem with your Package Holiday during your trip, please immediately inform both us (via the details set out in your Booking Confirmation or immediately below) and the relevant Supplier (e.g. your hotelier) who will endeavour to resolve your problem. It is important you advise us as well as the Supplier so we can both help to put things right without delay.
If your Booking Confirmation does not refer to a local representative, please contact Expedia Travel directly to report any problems. Quote in any case the trip number, the destination and the dates of travel.
Customer Service tel: 0330 123 1235 e-mail: email@example.com
Lines open: 24 hours 7 days a week
Expedia Travel, or any relevant local representative, will use prompt efforts to find appropriate solutions to any reported problems.
188.8.131.52 Resolving disputes after your holiday
However, if your complaint is not resolved locally, please follow this up within 30 days of your return home by emailing us at the details set out above, giving your booking reference and all other relevant information. Please keep your letter concise and to the point.
3.6.9 Expedia Travel's obligation to provide a price reduction and/or compensation for damages
3.6.10 Lapsing of liability and limitation complaints period
Claims based on implementation of the trip not being in accordance with the contract should be submitted within 30 days of the contractually-scheduled end of the trip. In that case, contact firstname.lastname@example.org or call our service number 0330 123 1235. Claims should be made in writing, in Customer's own interest. The limitation period begins on the day on which the trip should end, based on the contract.
3.6.11 Accessibility and reduced mobility
Not all Package Holidays are suitable for customers with reduced mobility. We recommend you call our call centre agents to discuss whether a travel product would be suitable for your particular needs so we can provide support before you complete your Package Holiday booking.
4.1. Travel destinations
Although most travel, including travel to international destinations, is completed without incident, travel to certain destinations may involve greater risk than others. Expedia, Inc. advises Customers to review any travel prohibitions, warnings, announcements and advisories issued by The Foreign and Commonwealth Travel Advice Unit and displayed on their website. Please see Article 3.1.3 for more information.
By offering travel to particular international destinations, Expedia, Inc. does not represent or warrant that travel to such destinations is advisable or without risk, and is not liable for damages or losses that may occur from travel to such destinations.
The price of the Services will be as quoted on the Website from time to time, except in cases of obvious error. Prices are liable to change at any time, but changes will not affect bookings already accepted except as stated in Article 3.6.2 above. Expedia may in some cases levy a booking fee in relation to some flight transactions made on the Customer's behalf. The Customer will be notified of all applicable charges at the time of booking. Despite Expedia, Inc's best efforts, some of the Services listed on the Website may be incorrectly priced. EXPEDIA, INC. EXPRESSLY RESERVES THE RIGHT TO CORRECT ANY PRICING ERRORS ON OUR WEBSITE AND/OR ON RESERVATIONS MADE UNDER AN INCORRECT PRICE. IN SUCH EVENT, IF AVAILABLE, WE WILL OFFER YOU THE OPPORTUNITY TO KEEP YOUR RESERVATION AT THE CORRECT PRICE OR WE WILL CANCEL YOUR RESERVATION WITHOUT PENALTY. Expedia, Inc. is under no obligation to provide Services to a Customer at an incorrect (lower) price, even after Customers have been sent confirmation of their booking.
4.3. How our sort order is determined
Customers have many options to help them find the perfect hotel, flight, car rental or activity. The “sort” settings allow travelers to order search results to their preference, whether based on price, verified review score, or other criteria. The “filter” settings also allow Customers to include or exclude various options to suit their travel needs. If no options are selected, we will show a range of relevant options in the search results, based on the criteria outlined below:
Accommodation: Our default sort order reflects the relevance of properties to your search criteria, as we want to make sure you are able to quickly and easily find the offer that is right for you. We measure relevance by taking into account factors like a property’s location, its review scores, the popularity of the property (measured by how many travelers on our sites make bookings at that property), the quality of the content provided by the property, and the competitiveness of the property’s rates and availability, all relative to other properties meeting your chosen search criteria. The compensation which a property pays us for bookings made through our sites is also a factor for the relative ranking of properties with similar offers, based on the relevance factors described above. On our non-default sorts (e.g., by price or by star rating), properties with similar results will be ordered based on the factors above.
Air transport: Our default sort order is based on lowest price. In cases where two flights have the same price, the shorter flight is listed first.
Car hire: Our default sort order is primarily driven by price, but we may consider other relevant factors such as popularity, customer reviews, convenience of pickup location, and car type or category.
Rail transport: Our default sort order is based on departure time and then lowest price.
Destination Services and activities: Our default sort order is manually curated by Expedia’s destination managers familiar with each market, taking into account such factors as price, popularity, distance from hotel options, and Customer feedback.
Package Holidays: When combining several different travel products into a Package Holiday, we use the criteria outlined above to determine the sort order for each product.
Additionally, we continually optimize our Website service to provide the best experience to Customers. Accordingly, we may test different default sort order algorithms from time to time.
4.4. Photographs and illustrations
Expedia, Inc. does its utmost to provide photographs and illustrations that give the Customer a depiction of the Services offered. The purpose of these photographs and illustrations is to show the Customer the level of accommodation and the degree of comfort, and they must not be considered to be making any representation that exceeds this purpose.
The prices on the Website do not include travel insurance. The Customer is therefore advised to take out insurance that covers the consequences of certain cases of cancellation and that also provides cover for certain special risks such as the cost of repatriation in the event of an accident or illness. It is the Customer's responsibility to ensure any insurance policy taken out is adequate to cover their requirements.
The risks covered by these policies, as well as the cost and the amount of cover, are shown on the Website only for the purpose of illustration. In the event that a policy is bought, the insurer will send the policy to the Customer. Claims must be submitted directly to the insurance company in accordance with the terms and conditions of the policy.
For the sale of travel insurance Expedia Inc. is an Appointed Representative of AWP Assistance (UK) Limited trading as Allianz Global Assistance which is authorised and regulated by the Financial Conduct Authority (FCA). AWP Assistance (UK) Limited's FCA registration number is 311909. FCA authorisation can be checked on the Financial Services register at www.fsa.gov.uk/register/
The insurance contract is subject to terms and conditions, which are accessible during the booking process. Customers can contact AWP Assistance at 0871 200 0194 or email at email@example.com
Non-UK residents may not be eligible to take out insurance cover offered on the Website. Please check AWP’s terms and conditions for details of eligibility.
4.6 Your Financial Protection
We provide full financial protection under the UK ATOL scheme for our flight-inclusive Package Holidays by way of our Air Travel Organiser's Licence number 5788 issued by the Civil Aviation Authority.
When you buy an ATOL protected flight-inclusive Package Holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.
We, or the Suppliers identified on your ATOL Certificate, will provide you with the Services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the Supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the Services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
If we, or the Suppliers identified on your ATOL certificate, are unable to provide the Services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the Services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be reassigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.
When you buy a Package Holiday that does not include a flight or a Linked Travel Arrangement on the Website, all monies paid over in the case of non flight-inclusive Package Holidays, or any monies paid directly to Expedia in the case of Linked Travel Arrangements, are fully protected by insurance in the event of Expedia’s insolvency. This insurance protection has been arranged by International Passenger Protection Limited (IPP) and underwritten by certain underwriters at Lloyd’s, One Lime Street, London, EC3M 7HA, United Kingdom. You will acquire the benefit of this insurance policy in the event that we become insolvent.
5.1 Local taxes and payments
Unless specified otherwise in the Rules and Restrictions, the prices of the Services shown on the Website are expressed in GBP, excluding local taxes imposed by the authorities in some countries.
The price of Services booked on the Website or by telephone must be paid either to (i) Expedia or TPX which will accept such payments on behalf of the Suppliers, and/or (ii) directly to the Suppliers. Payment may be charged by more than one party (as will be shown on the Customer's bank or credit card statement) however the total amount charged will not exceed the total price of the Services.
The Customer shall provide the details of his/her payment card and the Supplier or Expedia, Inc. will often have to verify: (i) the validity of the payment card (through a charge of a nominal value that is either refunded within a few days or deducted from the final payment due to the Supplier) and, (ii) the availability of funds on the payment card (to be confirmed by the bank issuing the Customer's credit card).
The reservation of any pre-paid "pay online now" hotel bookings and Expedia Special Fare products and Expedia Packages for destinations within the European Union is covered by the regulations for travel agents and tour operators, as set down in Articles 306-310 of the EU Principal VAT Directive [2006/112/EC]. The Supplier Expedia Travel is located in the United States of America, as a result of which no VAT will be charged on services provided by Expedia Travel.
5.2 Tax recovery charge
Except as provided below with respect to tax obligations on the amounts we retain for our services, neither Expedia, Inc. nor Expedia Travel collect taxes for remittance to applicable taxing authorities. The tax recovery charges on prepaid "pay online now" hotel transactions are a recovery of the estimated transaction taxes (e.g. sales and use, occupancy, room tax, excise tax, value added tax, etc.) that Expedia Travel pays to the hotel for taxes due on the rental of the room. The hotel invoices Expedia Travel for tax amounts. The hotels are responsible for remitting applicable taxes to the applicable taxing jurisdictions. Neither Expedia, Inc. nor Expedia Travel act as co-vendors with the hotel with whom our customers book or reserve their travel arrangements. Taxability and the appropriate tax rate vary greatly by location. The actual tax amounts paid by Expedia Travel to the hotels may vary from the tax recovery charge amounts, depending upon the rates, taxability, etc. in effect at the time of the actual use of the hotel by our Customers. In addition to the above, in certain jurisdictions, sales, use and/or local hotel occupancy taxes may be imposed on the amounts that Expedia Travel charges for its services. The actual tax amounts on our services, if any, may vary depending on the rates in effect at the time of your hotel stay.
For pre-paid "pay on line now" bookings, the Supplier's New York State and New York City tax registration certificates and numbers are provided below.
New York State Tax Registration:
New York sales taxes and New York City occupancy taxes, where applicable, are due on your hotel room stay. For pre-paid "pay online now" hotel bookings, the Supplier's New York sales tax vendor registration number is 880392667 and its New York City hotel occupancy tax registration number is 033960. Please click here for additional information:
Please click here for additional information:
Queries or requests for information or complaints during a trip should be sent to firstname.lastname@example.org or a Customer can call on 0330 123 1235.
Complaints made post travel should be sent by email to email@example.com, which will receive complaints on behalf of the Suppliers. For ease of resolution Customers are encouraged to bring their complaints within 28 days of the end of a trip.
Any hard copy complaints should be directed either to the individual Supplier providing the Service using the address provided in their Rules and Restrictions or to Expedia. Hard copies of complaints can be sent to:
333 108th Avenue NE,
(with a copy to: firstname.lastname@example.org)
Local UK mailing address:
Expedia Customer Relations Department
PO. Box 70720
Customers are encouraged to raise any issues they experience during their trip via the number above (or as soon as reasonably practicable), or to the carrier if the dispute arose during the outward or return journey, so that measures can be taken to resolve the problem and in order to limit the damage suffered by the Customer.
Complaints about loss of, theft of or damage to luggage, clothing or personal belongings that were not under the Customer's control during the stay should be addressed to the airline or hotel Supplier.
The European Commission’s Online Dispute Resolution Platform is available at http://ec.europa.eu/odr
The Customer accepts that where Expedia, Inc. acts as an interface between the Customer and the Suppliers, Expedia, Inc. will under no circumstances be held liable with respect to Services the Customer has booked with one or more Suppliers. Expedia, Inc. is not liable if and insofar as the Customer is able to claim for damages under an insurance policy such as travel and/or holiday cancellation insurance.
The information displayed on this Website has been provided by the respective Suppliers, and Expedia does not accept any liability for any inaccuracies. Customers must ensure that they verify all information given before booking.
Customers should note that all hotel ratings shown are intended as guidance only and may not be an official rating or be in line with UK classification. Expedia does not accept any liability in relation to the ratings shown.
Except as expressly set out in these General Terms and Conditions, all the information contained in this Website is provided without any warranty (either express or implied) or implied term of any kind, including but not limited to any implied warranties or implied terms of satisfactory quality, fitness for a particular purpose or non-infringement. All such implied terms and warranties are excluded. By accessing this Website, the Customer agrees that Expedia will not be liable for any direct, indirect or consequential loss arising from the use of the Website, any delay or inability to use the Website, or from the Customer's use of links from the Website. The exclusions and limitations contained in this Article apply only to the extent permitted by law.
These General Terms and Conditions are governed by the laws of England and Wales. The Customer agrees that the English Courts shall have jurisdiction to hear and determine any dispute (including non-contractual disputes or claims) arising from the interpretation of these terms. However the Customer may choose the law and jurisdiction of Scotland or Northern Ireland if that is where the Customer resides.
If Expedia, Inc. does not invoke one of the provisions of the General Terms and Conditions at any one moment, this must not be interpreted as a cession of the right to invoke it at a later date.
If any provision of these General Terms and Conditions (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part provision shall, to the extent required, be deemed not to form part of this agreement with the Customer and the validity and enforceability of the other provisions shall not be affected.
Every instance of force majeure, including the interruption of means of communication or a strike by carriers, hoteliers or air traffic controllers, will lead to the suspension of the obligations in these General Terms and Conditions that are affected by the force majeure event and the party affected by the force majeure event shall not be liable as a result of the inability to meet such obligations.
These General Terms and Conditions come into force on 1st July 2018
Important information regarding your Package Holiday rights
In certain circumstances, a Package Holiday may be formed as a result of Services you decide to book, where Expedia Travel is the organiser of the Package Holiday. Where this possibility arises, you will be directed to read the important information below.
The combination of travel services offered to you is a Package Holiday within the meaning of Directive (EU) 2015/23/02.
Therefore, you will benefit from all EU rights applying to Package Holidays. Expedia Travel will be fully responsible for the proper performance of the Package Holiday as a whole.
Additionally, as required by law, Expedia Travel has protection in place to refund your payments and, where transport is included in the Package Holiday, to ensure your repatriation in the event that it becomes insolvent.
Key rights under Directive (EU) 2015/23/02
— Travellers will receive all essential information about the Package Holiday before concluding the package travel contract.
— There is always at least one trader who is liable for the proper performance of all the travel services included in the contract.
— Travellers are given an emergency telephone number or details of a contact point where they can get in touch with the organiser or the travel agent.
— Travellers may transfer the Package Holiday to another person, on reasonable notice and possibly subject to additional costs.
— The price of the Package Holiday may only be increased if specific costs rise (for instance fuel prices), and if expressly provided for in the contract, and in any event not later than 20 days before the start of the Package Holiday. If the price increase exceeds 8 % of the price of the Package Holiday, the traveller may terminate the contract. If the organiser reserves the right to a price increase, the traveller has a right to a price reduction if there is a decrease in the relevant costs.
— Travellers may terminate the contract without paying any termination fee and get a full refund of any payments if any of the essential elements of the Package Holiday, other than the price, are changed significantly. If before the start of the Package Holiday the trader responsible for the Package Holiday cancels the package, travellers are entitled to a refund and compensation where appropriate.
— Travellers may terminate the contract without paying any termination fee before the start of the Package Holiday in the event of exceptional circumstances, for instance if there are serious security problems at the destination which are likely to affect the Package Holiday.
— Additionally, travellers may at any time before the start of the Package Holiday terminate the contract in return for an appropriate and justifiable termination fee.
— If, after the start of the Package Holiday, significant elements of the Package Holiday cannot be provided as agreed, suitable alternative arrangements will have to be offered to the traveller at no extra cost. Travellers may terminate the contract without paying any termination fee, where services are not performed in accordance with the contract and this substantially affects the performance of the Package Holiday and the organiser fails to remedy the problem.
— Travellers are also entitled to a price reduction and/or compensation for damages where the travel services are not performed or are improperly performed.
— The organiser has to provide assistance if the traveller is in difficulty.
— If the organiser or, in some Member States, the retailer becomes insolvent, payments will be refunded. If the organiser or, where applicable, the retailer becomes insolvent after the start of the Package Holiday and if transport is included in the Package Holiday, repatriation of the travellers is secured. Expedia Travel has taken out insolvency protection with the Civil Aviation Authority for flight-inclusive Package Holidays and with International Passenger Protection Limited for Package Holidays that do not include a flight. Travellers may contact the Civil Aviation Authority (45-59 Kingsway, London, WC2B 6TE, Tel. 0330 022 1500, Email: email@example.com) or International Passenger Protection Limited (Claims Office, IPP House, 22-26 Station Road, West Wickham, Kent, BR4 0PR, Tel 0345 2661872, Email: Insolvencyfirstname.lastname@example.org respectively if services are denied because of Expedia Travel's insolvency.
Directive (EU) 2015/23/02 as transposed into national law can be found here.
Linked Travel Arrangements under the Package Travel Regulations
Important information regarding linked travel arrangements
In certain circumstances, a linked travel arrangement may be formed as a result of Services you decide to book. Where this possibility arises, you will be directed to read the important information below.
If, after selecting and paying for one travel service, you book additional travel services for your trip or holiday via Expedia, you will NOT benefit from rights applying to Package Holidays under Directive (EU) 2015/23/02.
Therefore, Expedia will not be responsible for the proper performance of the individual travel services. In case of problems please contact the relevant service provider.
However, if you book and pay for any additional travel services from Expedia during the same visit to this website, the travel services will become part of a linked travel arrangement. In that case Expedia has, as required by EU law, protection in place to refund your payments to Expedia for services not performed because of Expedia's insolvency. Please note that if any of your payments go directly to the relevant travel service provider, Expedia has not taken out any protection to refund you for these payments. Also, this protection does not provide a refund in the event of the insolvency of the relevant travel service provider.
Expedia has taken out insolvency protection by way of an insurance policy with International Passenger Protection Limited and underwritten by certain underwriters at Lloyd’s Syndicates, for any monies paid directly to Expedia.
Travellers may contact International Passenger Protection Limited (Claims Office, IPP House, 22-26 Station Road, West Wickham, Kent, BR4 0PR, Tel 0345 2661872, Email: Insolvencyemail@example.com if the services are denied because of Expedia's insolvency.
Note: This insolvency protection does not cover contracts with parties other than Expedia, which can be performed despite Expedia's insolvency.
Directive (EU) 2015/2302 as transposed into the national law is available here.